Systems Access Authorization Form

MIS Department Policy & Procedure 

Online Systems Access Authorization Forms were created using Google Forms and a page was created on the Intranet  with links to each form, depending on the circumstance:

New Employee

Employee Transferring between Departments

Position Change within the Same Department

Email Only Employee 

Once the director/supervisor clicks "Submit" in the appropriate form, an email notification is sent to Margaret and Natalie informing them that a form has been submitted with a link to the information in Google Sheets. 

Sheet 1 holds all of the submitted Systems Access information for that particular circumstance.  The first row of information in Sheet 1, feeds into Sheet 2, which is formatted to output the individual access form for that user. Sheet 1 must be sorted Z to A to feed the newest information into Sheet 2. Sheet 2 can then be printed for the Director/ Supervisor and MIS staff member to sign. (Please note: If any information changes after the form is submitted, the change must be made in Sheet 1, not Sheet 2.)

The final, signed form is then scanned and saved in the appropriate department folder on the I: drive:

I:\Net\SysAdmin\SystemsAccessAuth\Systems Access Forms

Naming convention: [user name] [effective date].pdf (i.e. caseym 05282007.pdf)